Parent Central Services

Parent Central Services is the gateway to all the latest programs and services that Child, Youth and School Services have to offer. You can register your child with CYS Services and receive access and information on all our programs and services. Registration is FREE and RENEWABLE on an annual basis.

For information on current and upcoming events and activities at Hunter Army Airfield, GA, click HERE to view or download our Parent Central Services Quarterly Newsletter. You can also visit our online services to pre-register your children if you are new to CYS Services. If you are already a Hunter Army Airfield CYSS member, you can enroll your children in Sports, SKIES, EDGE!, and some youth activities, or make online payments for outstanding fees.

What will you find at Parent Central Services

  • Central Enrollment & Registration Office
  • Kids-On-SIte
  • CYSS Volunteer Registration Information
  • CYSitters & Referrals
  • VCCUS
  • CYSS Parent Advisory Council

Family Advisory Council

The CYS Services' Family Advisory Council welcomes the participation of all parents whose children are registered members of CYS Services to participate in the council. Parents and staff work together to evaluate and improve programs for the positive development of children ages six weeks to eighteen years. The FAC invites you to all meetings. Parents can earn participation points for FAC attendance which equates to fee discounts. Contact Parent Central Services at 912-315-5425 for the CYSS FAC Team schedule.

 

Hours and Location

CYSS Parent Central Services office is located across from the youth sports fields at:

304 N. Perimeter Road, Bldg 6054, 
Hunter Army Airfield

Phone: 912-315-5425             DSN: 729-5425

In order to maintain the highest level of customer service our Families deserve, HAAF Parent Central Services is open on a walk-in basis. Failure to provide completed documentation may result in delay of the registration process. Please contact the office (912-315-5425) with any questions on documentation you may need to complete.

Mon-Thursday: 0800-1700

Friday: 0800-1200

CLOSED during Federal Holidays

Email: usarmy.stewart.usag.list.dmwr-hunter-cymscer@mail.mil

Families Eligible for CYS Programs & Services

  • All Active Duty Soldiers
  • All Activated/Mobilized Army National Guard and U.S. Army Reserve Soldiers
  • All Department of Defense civilians and contractors asigned to the installation

Criteria and priority for eligibility in CYS Services programs has been set by AR 608-10, and DoD Instruction (DODI 6060.2) Implementation Guidance. Where there are waiting periods for program services, the following priorities for care needed to meet mission requirements will be in effect:

Priority 1: Children of single parents or dual working parents who are active duty military and/or DoD civilians or contractors attached to the installation.

Priority 2: Children of active duty military or DoD civilian personnel attached to the installation, where the spouse is not employed full time or is currently a full-time student.

Where and How to Register Your Child

If you are NEW to CYS Services:

  1. (Highly Recommended) You may complete a pre-registration online at the following website and a CYS Services staff from the Parent Central Services office will contact you upon receiving your pre-registration details: https://webtrac.mwr.army.mil/webtrac/huntercyms.html
  2. Alternatively, you may also contact the Parent Central Services office to set up an appointment or walk-in during regular office hours.
  3. Be prepared to bring with you the following documentation:
    • Proof of child’s eligibility (DoD ID Card or Birth Certificate, if not old enough for an ID Card)
    • Child’s up-to-date immunization/shot record (GA Immunization Certificate form 3231)
    • Child’s Health Assessment/Sports Physical (if registering for sports activities)
    • Proof of total family income, such as LES/pay vouchers.  If spouse is a student, bring official proof of school enrollment and full-time schedule .
    • One(1) LOCAL emergency contact name and phone number (1 additonal due within 30 days)
    • Medical Consent and Program Registration Application

Families that have been registered at another installation prior to transferring to Hunter Army Airfield should contact Parent Central Services office so that your registration information can be transferred  into our database.

Pre-registering online (for new CYS Services patrons) and transferring of data (for existing CYS Services patrons from another installation) will reduce time spent at the registration office.  A typical new registration can take 45 minutes or longer at the office depending on how many Family members you will be registering with CYS Services.

If you are a current Hunter Army Airfield CYS Services patron updating your annual pass registration, contact Parent Central Services to schedule an appointment.

 

Fees

Fees are charged monthly regardless of the number of work days in a month, the number of federal holidays or unexpected closures due to command decisions or acts of severe weather. Fees may be paid as follows:

  • Billing for Full-day, Before School and After School Programs is run semi-monthly on the 1st and the 15th of the month. Parents have the option to pay in monthly or semi-monthly installments in person or online. Late payment fees are charged on 6th business day per child/per program.
  • Billing for SKIESUnlimited is run on the 1st  of the month. Parents have until the 5th of the month to pay in person or online. Participants with an outstanding balance after the 5th day will be dropped from the class roster. Sponsor's are responsible for fees incurred due to non-payment through DD-139 Garnishment.
  • Youth Sports fees are due upon enrollment. They are not billed after the intial enrollment cost.

In accordance with DoD and DA directives military child care fees are based on Total Family Income (TFI) not military rank or civilian grade. The Military Services subsidize fees on a sliding scale for every Family regardless of rank/grade or income.  TFI is all earned (gross) income including wages, Basic Allowance for Housing (BAH), Basic Allowance for Housing with Dependents Rate (BAH RC/T), salaries, tips, special duty pay (flight pay, active duty Demo pay, sea pay) etc., regardless of whether they live in government housing or off the installation.

If a childcare space is not immediately available, you may choose to use our FCC program or hourly care services. You may also elect to be added to our waiting list. When a parent accepts a space, a 10% non-refundable deposit is required - the initial payment will equal 10 percent of the monthly payment rounded to the nearest dollar which will be credited to the first month's payment.

Multiple Child Reductions (MCR): A 15 percent MCR is applied when more than one child is enrolled in regularly scheduled child care program offered by CYSS Services (excluding camps).

 

CYSS Special Needs Accomodation Process (SNAP)

Hunter Army Airfield CYS Services has a Special Needs Accommodation Process (SNAP) in place for children who have special needs.  If your child suffers, for example, from allergies or Attention Deficit Disorder, or has been diagnosed with a physical or psychological condition, this accommodation process brings together child care professionals, physicians and counselors to determine how CYSS can best meet the needs of your child.



All Families are required to fill out the Army CYSS Health Screening Tool #1.    If it is determined that your child has a special requirement, the office will forward your information to schedule a SNAP meeting.  All forms must be returned to Parent Central Services office and forwarded to the Public Health Nurse for medical review (or referred for a full SNAP Team Meeting, if required) before you can complete the registration. CYSS Registration is not complete until the SNAP process has been finalized with our Community Health Nurse. Any conditions that are not disclosed and are found through medical review may require additional forms and may hold up the registration process.

Attention Active Duty Only: Parents of all child with special needs are encouraged to visit the Exceptional Family Member Program (EFMP) office, located at Army Community Services (ACS), to be assessed for enrollment into the program. There is an enrollment packet that can be filled out by your healthcare provider at the same time the CYSS medical action plans are completed. EFMP enrollment may qualify your child for additional free respite care.

The below listed Medical Action Plans (MAP) are in additon to the Health Screening Tool that parents/guardians are required to complete for registration:

  1. If your child has a prescription for an Inhaler or Nebulizer of any type, you will need a Respiratory Medical Action Plan (pages 1 & 2) completed and signed by a physician, physician assistant or nurse practitioner. If your child is prescribed an inhaler that is no longer needed, a signed statement from a physician, physician assistant or nurse practitioner stating that your child does not need an inhaler or nebulizer is required for our records.
  2. If your child has any type of Allergy that calls for the use of Benadryl, Epi-pen, or an inhaler you will need an Allergy Medical Action Plan (pages 1 & 2) completed and signed by a physician, physician assistant or nurse practitioner.
  3. If you child has Food Allergy that calls for the use of Benadryl, Epi-pen, or an inhaler you will need an Allergy Medical Action Plan (pages 1 & 2) and a Special Diet Statement indicating what food they are allergic to, what the reaction is, what the appropriate food substitution is, and what medication is prescribed both completed and signed by a physician, physician assistant or nurse practitioner. Suitable substitutions are listed on the back of the form.
  4. If the use of Benadryl, Epi-pen or an inhaler is not required for a Food Allergy (Lactose Intolerance, Citrus fruits, etc...), you will need a Special Diet Statement indicating what food needs to be omitted, what the reaction is, and what the appropriate food substitution is completed and signed by a physician, physician assistant or nurse practitioner. Suitable substitutions are listed on the back of the form.
  5. If you child has Seizures, you will need a Seizure Medical Action Plan completed and signed by a physician, physician assistant, or nurse practitioner. Febrile Seizures requiring Tylenol or Motrin MUST indicate on the prescription at what temperature the medication should be given (ex: 99.0 degrees).
  6. If your child has Diabetes, you will need a Diabetes Medical Action Plan (pages 1 & 2) completed and signed by a physician, physician assistant, or nurse practitioner.
  7. All other special needs (i.e. developmental delays, heart conditions, behavioral problems...) will be reviewed by Army Public Health Nursing for possible referral for a full SNAP Team meeting.

 

REMINDER: Children in Youth Centers, grades 6th-12th, require a signed note from their physician, physician assistant or nurse practitioner to be able to self administer their routine medications!

 

For Downloadable Registration & Medical Forms Visit

https://webtrac.mwr.army.mil/webtrac/huntercyms.html

Users may log in as a guest and download any CYSS official form from the FORMS-LINKS menu in the top panel.

Need assistance in translating any CYSS information? Contact us at usarmy.stewart.usag.list.dmwr-cyms-contact-us@mail.mil to request specific language support.

 

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