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Parent Central Services

Parent Central Services is the gateway to all the programs and services that Child, Youth and School Services offer. Here you can register your child and get information on all our programs and services. Registering with Hunter Army Airfield CYS Services gives you access to all the programs that we have to offer.

Registration is FREE and renewable on an annual basis.

Hours and Location

CYSS Parent Central Services office is located at:

Families Eligible for CYS Programs & Services

  • All Active Duty Soldiers
  • All Activated Army National Guard and U.S. Army Reserve Soldiers
  • All Mobilized Army National Guard and U.S. Army Reserve Soldiers
  • All Department of Defense civilians and contractors

Criteria and priority for eligibility in CYS Services programs has been set by AR 608-10, and DoD Instruction (DODI 6060.2) Implementation Guidance. Where there are waiting periods for program services, the following priorities for care needed to meet mission requirements will be in effect:

Priority 1: Children of single parents or dual working parents who are active duty military and/or DoD civilians or contractors attached to the installation.

Priority 2: Children of active duty military or DoD civilian personnel attached to the installation, where the spouse is not employed full time or is currently a full-time student.

 

Where and How to Register Your Child

If you are NEW to CYS Services:

  1. (Highly Recommended) You may complete a pre-registration online at the following website and a CYS Services staff from the Parent Central Services office will contact you upon receiving your pre-registration details: https://webtrac.mwr.army.mil/webtrac/huntercyms.html
  2. Alternatively, you may also contact the Parent Central Services office to set up an appointment or walk-in during regular office hours.
  3. Be prepared to bring with you the following documentation:
    • Proof of child’s eligibility (DoD ID Card)
    • Child’s up-to-date immunization/shot record
    • Child’s Health Assessment/Sports Physical (if registering for sports activities)
    • Proof of total family income, such as LES/pay vouchers. If spouse is a full-time student, bring proof of school enrollment.
    • Deployment orders to receive Army Family Covenant benefits (Deploying member's full name must be listed on the orders or attached unit roster)
    • One(1) LOCAL emergency contact name and phone number (2 additonal due within 30 days)
    • Medical Consent and Program Registration Application

Families that have been registered at another installation prior to transferring to Hunter Army Airfield should contact Parent Central Services office so that your registration information can be transferred  into our database.

Pre-registering online (for new CYS Services patrons) and transferring of data (for existing CYS Services patrons from another installation) will reduce time spent at the registration office.  A typical new registration can take 45 minutes or longer at the office depending on how many Family members you will be registering with CYS Services.

If you are a current Hunter Army Airfield CYS Services patron updating your annual pass registration, contact Parent Central Services to schedule an appointment.

 

CYSS Special Needs Accomodation Process (SNAP)

Hunter Army Airfield CYS Services has a Special Needs Accommodation Process (SNAP) in place for children who have special needs.  If your child suffers, for example, from allergies or Attention Deficit Disorder, or has been diagnosed with a physical or psychological condition, this accommodation process brings together child care professionals, physicians and counselors to determine how CYSS can best meet the needs of your child.



All Families are required to fill out the Army CYSS Health Screening Tool #1.    If it is determined that your child has a special requirement, the office will forward your information to schedule a SNAP meeting.  All forms must be returned to Parent Central Services office and forwarded to the Public Health Nurse for medical review (or referred for a full SNAP Team Meeting, if required) before you can complete the registration. CYSS Registration is not complete until the SNAP process has been finalized with our Community Health Nurse. Any conditions that are not disclosed and are found through medical review may require additional forms and may hold up the registration process.

Attention Active Duty Only: Parents of all child with special needs are encouraged to visit the Exceptional Family Member Program (EFMP) office, located at Army Community Services (ACS), to be assessed for enrollment into the program. There is an enrollment packet that can be filled out by your healthcare provider at the same time the CYSS medical action plans are completed. EFMP enrollment may qualify your child for additional free respite care.

The below listed Medical Action Plans (MAP) are in additon to the Health Screening Tool that parents/guardians are required to complete for registration:

  1. If your child has a prescription for an Inhaler or Nebulizer of any type, you will need a Respiratory Medical Action Plan (pages 1 & 2) completed and signed by a physician, physician assistant or nurse practitioner. If your child is prescribed an inhaler that is no longer needed, a signed statement from a physician, physician assistant or nurse practitioner stating that your child does not need an inhaler or nebulizer is required for our records.
  2. If your child has any type of Allergy that calls for the use of Benadryl, Epi-pen, or an inhaler you will need an Allergy Medical Action Plan (pages 1 & 2) completed and signed by a physician, physician assistant or nurse practitioner.
  3. If you child has Food Allergy that calls for the use of Benadryl, Epi-pen, or an inhaler you will need an Allergy Medical Action Plan (pages 1 & 2) and a Special Diet Statement indicating what food they are allergic to, what the reaction is, what the appropriate food substitution is, and what medication is prescribed both completed and signed by a physician, physician assistant or nurse practitioner. Suitable substitutions are listed on the back of the form.
  4. If the use of Benadryl, Epi-pen or an inhaler is not required for a Food Allergy (Lactose Intolerance, Citrus fruits, etc...), you will need a Special Diet Statement indicating what food needs to be omitted, what the reaction is, and what the appropriate food substitution is completed and signed by a physician, physician assistant or nurse practitioner. Suitable substitutions are listed on the back of the form.
  5. If you child has Seizures, you will need a Seizure Medical Action Plan completed and signed by a physician, physician assistant, or nurse practitioner. Febrile Seizures requiring Tylenol or Motrin MUST indicate on the prescription at what temperature the medication should be given (ex: 99.0 degrees).
  6. If your child has Diabetes, you will need a Diabetes Medical Action Plan (pages 1 & 2) completed and signed by a physician, physician assistant, or nurse practitioner.
  7. All other special needs (i.e. developmental delays, heart conditions, behavioral problems...) will be given a General Medical Action Plan to be completed by their health care provider and reviewed by Army Public Health Nursing for possible referral for a full SNAP Team meeting.

 

REMINDER: Children in Youth Centers, grades 6th-12th, require a signed note from their physician, physician assistant or nurse practitioner to be able to self administer their routine medications!

 

For Downloadable Forms Visit

https://webtrac.mwr.army.mil/webtrac/huntercyms.html

Users may log in as a guest and download any CYSS official form from the FORMS-LINKS menu in the top panel.

 

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